Project Assistant

EU/CoE Joint Programmes and Voluntary Contribution Projects, Council of Europe Office in Kyiv

As a Project Assistant your role will be to:

• provide logistical and administrative assistance to the project team, as well as experts and consultants;?
• assist in the day-to-day preparation, organisation, implementation, and follow-up of the activities of the project, completing all necessary assignments in advance and in a timely manner;
• make practical arrangements connected to project activities (including travel, visa requests, accommodation, meeting venue bookings, local transport arrangement, interpretation, amongst others);?
• assist in initiating purchase orders and follow up on payment and reimbursement procedures in a timely;
• draft and format contractual engagements, correspondence, memos and documents in the line with Council of Europe instructions and relevant procedures;
• organise and keep projects documents and files up-to-date (activity planning, official reports, expertise and other documents, outgoing and incoming correspondence, contact lists);
• provide inputs into ensuring the visibility of the project and dissemination of visibility materials;
• ensure the timely circulation of pertinent information and documents among the project team, the Office and Headquarters,? follow up on any other financial information and documentation to be submitted to Headquarters;
• carry out other tasks as may be required connected to the project implementation;?
• promote Council of Europe values internally and externally.

What we are looking for

As a minimum, you must:

• have a completed full course of general secondary education followed by a post-secondary diploma corresponding to a minimum of two years studies;
• have a minimum of three years of relevant professional experience in administrative or project implementation support duties or similar;
• have an excellent knowledge of Ukrainian (mother tongue level) and a very good knowledge of English (one of the two Council of Europe’s official languages);
• be a citizen of one of the 46 member states of the Council of Europe;
• have discharged any obligation concerning national service (military, civil or comparable);
• not be the parent, child, stepchild or grandchild of a serving staff member of the Council of Europe Secretariat;
• be under the age of 65 years.

Demonstrate to us that you have the following competencies:

Professional and technical expertise:

• proven practical knowledge and experience of administrative duties;
• experience in assisting in the organisation of training seminars, conferences, other events;
• ICT skills: sound computer skills of standard tools in office applications (word processing, spreadsheet, databases, presentation software;
• Outlook, internet publications);
• Planning and work organisation;
• Concern for quality;
• Teamwork and co-operation.

Deadline for applications is 23 August 2023 (midnight Paris time).

Vacancy details and apply: https://www.coe-recruitment.com/JobDetails.aspx?vacancyID=2100&Lang=En